Energy management FaMa+ EM

The energy management module of product FaMa+ EM deals with the registration, monitoring and evaluation of information on energy management. It concerns a certified system for energy management according to CSN ISO 50001.

It supports the prediction, monitoring and evaluation of the consumption costs for all energy kinds within an organisation with the goal to efficiently manage energy support of the organization and its conservation of energy. A practical tool to identify energy losses and leaks. Inside the system, any consumption location can be split into ratio locations  (a centre, office, apartment). One can also track the consumption of specific devices such as air conditioners, etc. The system also takes into account the climatic data, based on which it then recalculates the heat consumption. It is possible to monitor the consumption with respect to selected energy performance indicators (for example consumption p, m3, person etc.), and other options of allocating costs. Entry data for an energy exchange (commodities exchange) present one of the system outputs.

Comprehensive energy management solution covers, among others, the following areas:

• Registry of contractual relations with energy suppliers,
• Entry of own measurements.
• Registration of invoices and their allocation.
• Calculations of energy performance indicators.
• Costs optimization.
• Supporting documents for an energy exchange.
• Planning costs and consumptions.
• Remote energy metering.
• Notifications about exceeding the limits.
• Comparison of input and target values.

Using the energy management system, one can measure energy consumption, on the basis of which it is possible to perform a detailed analysis of the individual consumption sources and compare data over time and  measured devices or system parts with one another In addition, it allows comparing consumptions with selected characteristics of the measured objects. The main benefit of energy management is the option to monitor the consumption on individual meters in real time. The system is reporting a very detailed data in time. Real data obtained can be used to effectively assess and propose options for action, since it works with the real data, not only with the approximation of tabular values from the operation of the equipment in the laboratory conditions.

Thanks to the energy management system, you get:

• A tool to unify the methodology of costs allocation.
• A system indicating the boundaries of the energy management system.
• An option to track the energy characteristics of buildings.
• Support for the systematic collection of data.
• An option to receive automatic meter readings.
• Continuous overview of consumption and costs.

FaMa+ EM system offers a wide range of options regarding visualization, and notifications. Within the system, one can set email and SMS notifications at different levels and in different phases of the record life cycle. Furthermore, it allows a set-up of colour visualization in the form of a record colour mark, or a colour highlight of entire row when exceeding the defined values allowed. For example, when exceeding the maximum allowable consumption.

It is used to fully describe the spatial layout of own or managed real estate assets and to display spatial data in graphic presentation.

Benefits:

• Centralised and up-to-date registry of sites, buildings  and parcels in one data storage, in a single data structure while using access rights differentiated according to user roles and competences based on selected values (controlled access to data).
• Centralized management of a wide range of construction and technical parameters (e.g. dimensional, area, operating parameters) to spatial objects with the option to expand their scope without having to program modifications.
• Registration of external complex construction-technical documentation and other documents related to real estate.
• Documenting execution of the various activities over area in the Operation book.
• The uniform methodology and rules for collecting technical information on spatial objects and for continuous updates of spatial records
• Overview of vacant/used areas.
• A direct transition from the registered spatial units to the graphical view.
• Unique identification of objects (equipment, staff) placed on the areas including their spatial context, in the form of easy-to-view graphical outputs.

The module allows:

Spatial records

• Automatic saving of changed values in technical records to the history including timestamps.
• An option to specify during the definition of a technical record an enumeration of allowed values, which the figure may have. These enumerations can be populated without the need for the implementation of programming modifications.
• The user settings of rules for associating technical records with the types of spatial objects (for example one set of technical information for a building, another one for a room).
• Unique coding for each site, building, floor, room, parcel.
• The option to display individual subordinated records broken down in the hierarchy of e.g. Campus, Building, Floor, Room.
• Display and work with records under registry of areas, information about their links with the graphic presentation of data.

Graphic data presentation

• Display (of vector, raster and hybrid data), administration and modification of drawing documentation.
• Two-way interactive communication between the graphic objects in the browser and relevant descriptive data associated with these objects in the connected modules (movement from the object’s descriptive card to the drawing and back).
• Display of user-defined symbolic pictograms (icons) in the graphic plan, representing equipment (device) of the area.
• Graphic visualization of the results for the query are defined based on user selection criteria (area types, affinity to organizational units, etc.).
• Support of color visualization for viewing/searching areas in the drawing documentation according to user-defined selection criteria (area kind, affinity to organizational units, etc.).
• Printing drawings in the regime „cutout“ or „whole drawing“.

Module Technical records provides a detailed registry of technical equipment (TE), including scheduling and monitoring of selected activities over TE resulting from valid legislation.

Benefits:

• Centralised and up-to-date registry of technical equipment  (in one data storage, in a single data structure) while using access rights differentiated according to user roles.
• The unification of methodology for registering technical equipment and identifying them (encoding).
• Improving care for the technical equipment, limiting the risk of delay and omission of duty.
• The rapid availability of documentation related to the safe usage of technical equipment.
• An overview on the value of technical equipment, write-offs, organizational units and persons who have it at disposal.
• Support for decision making about the optimization of technical equipment on the basis of comprehensive and easily available information.
• The uniform methodology and rules for collecting technical information on technical equipment and for continuous updates of technical records
• An accurate overview of the scale and composition of the organization’s technical equipment. Making complex information about technical equipment available in one place.

The module allows:

• Detailed records of technical equipment in the ownership of the organization.
• Register technical equipment according to types, classes, production models, register the availability of operation manuals and operation book.
• Record information on products, suppliers and organisations providing service of technical equipment.
• Register current assignment of technical equipment for use of organizational unit, cost center and its association with inventory section or location. To register administrator of technical equipment.
• More complex equipment can be subdivided into components, with which one can work in the same way as with equipment. Manage the accessories of technical equipment.
• Print of barcode labels with registration data on the technical equipment.
• Monitor the warranty of period technical equipment using graphical visualization of technical equipment within the warranty period in order to decide about its service and repairs.
• Administer an operation book of technical equipment with protocols about operational tests, regular inspections.
• Share accounting information about technical equipment through a link to accounting registry for long-term assets.
• Support of user settings for association rules of technical equipment with spatial objects.
• Support of online aggregation of selected technical record values of technical equipment assigned to the end nodes of the spatial hierarchy on the top nodes in accordance with the arrangement of the spatial hierarchy.

• A comprehensive look at all documents or only selected ones according to user-defined hierarchical structure of document kinds accessed based on user roles.
• The availability of all attached and related documents at the time of work with a particular item (medical device, equipment, area, request, work order, work procedure, tenant, etc.) controlled by access and competency rights.
• Handover of documents between the parties in processes using the database  – transfer of access rights to documents to data inside.
• Definition of the document lifecycle.

Functional properties of module Value analysis:

• Monitoring of arbitrary numerical values of selected indicators that information system FaMa+ uses (f.e. course of incurred costs, number of claims, etc.).
• Simple and all-around appraisal of relationship among service/product usefulness, costs, investments and labor resources.
• Tool for measuring of effectiveness of service/product use.
• Tool for wasted cost prevention.
• Etc.

The Remote readings module of the product IS FAMA+ EM provides a remote collection of operational data from meters, its transfer, storage in a data warehouse, and subsequent processing.

Technology of AMM (Automated Metering Management) is used to manage central collection of data from the metering devices and their remote control. The technology includes systems that measure, read and analyze data on the consumption of energy. These systems are able to remotely read consumptions data on the meters of water, gas, electricity and heat and transmit this data remotely and archive it centrally in defined data storages. AMM systems consist of measurement devices, software, communication members and systems of central administration of measured data. AMM systems are also able to provide data on measured consumptions to different information systems for further exploitation.

The Remote readings module, among others, covers the following areas:

• On-line monitoring.
• Data transfer settings.
• Automatic notifications.
• Administration of communication elements.

The solution brings a lot of advantages to the customer:

• Continuous on-line monitoring and full control of consumption.
• An option to send data even after the power is turned off at the meter.
• An option to select an appropriate architecture in order to link meters.
• Simplicity of operation.
• Controlling settings of the communication modules and meters from a single centre.
• Modern HW elements.
• Openness and an option to extend measurement.
• Dispatch of data containing the measured values via GSM/GPRS or TCP/IP protocols.
• Settings of regular user-defined intervals for the transmissions of consumption from the meters.
• Tools for synchronizing communication modules.
• Direct communication of meters and modules with the central workplace for the collection of measured consumptions.

The Heat and water management module is primarily intended for heating plants and water-supply companies. It offers a well-arranged registration and management of company’s technical assets (heating plants, waterworks, distributions, wastewater treatment plans), preparation of consumption diagrams, calculation of costs, automatic generation of prices, monthly reporting, annual and extraordinary expense reports and documents for mandatory statements resulting from the legislation.

The customer through the module’s implementation gains:

• A complete view of the standard technical information about heating and water management technologies and equipment.
• An option to prepare and produce consumption diagrams and calculations including their versioning.
• Automatic settlement of actual cost items towards the resulting calculations and comparison of the results with the preliminary calculation.
• An option to create adjustments.
• Fast and efficient reporting and allocating the supplies of heat and drinking water.
• Automatic calculation of the efficiency of heating system items and comparing their efficiencies.
• Automatic creation of annexes to contracts (price agreements, consumption diagrams, advance calendar etc.)
• Generation of review managerial and operational reports.

The heat and water management module offers a comprehensive agenda, covering all areas in the running of the companies of this type in both the monthly and the annual cycle.

The module allows:

• Attaching an electronic document to a contract record (e.g. a scanned document)
• Linking contract to an object registered in the application related to the subject of the contract, for example an area, technical equipment, workers.
• Administering the history of a contractual document, its versioning, labelling its currently valid version.
• Registration of addenda to contracts.
• Overview of all contracts registered in different modules of the application.
• Notification of the contract validity end (automatic visual notification of the upcoming expiration of contracts validity in predefined advance).
• Sending a notifying e-mail message regarding the upcoming expiration of the contract to the responsible persons.
• User-definable workflow  – for a contract record it is possible to define any workflow with which one can keep track of what stage of the contract it currently resides, for example contractual negotiation, proposal, proposal approval, contract concluded, contractual relation terminated, etc.
• Provision of access to documents according to the roles – securing data against an unauthorized access, modification or deletion.
• The option to enter a contract only by the designated employee of the company.
• Setting up the life cycle of the contract under the approved parameters.

Solution benefits:

• Getting an overview of consumption locations and their take-offs, costs – time savings = cost savings, streamlining of work, all in one place and in well-arranged way.
• The feature to assess the results achieved (implemented measures) – a comparison of buildings, annual comparison etc., evaluation of cost profile and return on investment.
• Comparison of running values of consumption against set objectives for individual take-offs/buildings – evaluation of the cost profile and return on investment.
• Automatic evaluation of EnPI (energy performance indicators) with the target values – Detailed analysis of indicators can be used to save on operating costs.
• Introduction of the system according to the ISO 50001 – requirement of the legislation, a transparent energy management that meets the standards.
• A transparent register of invoices – notification of irregularities with the option to lay a reclamation. Cost savings when finding irregularities.
• An option to prepare documents for the energy broker (commodity exchange) with the verification of consumptions and the reserved capacities – cost savings when negotiating the optimal conditions.
• Proposals for the optimization of the distribution rates based on the current consumption diagrams – cost saving on the amount for the distribution.
• Computations of optimal reserved capacity gas – cost savings for booking and any eventual overrun.
• The option to automate entry of meter readings – time savings = costs savings.
• The option to automate entry and break-up of invoices – time savings = costs savings.
• Automatic prediction of the future period consumptions –saving time when planning budgets and the costs of the operation.
• Uniform database, easy access to data – transparency.

The FaMa+ EM solution offers the Energy Portal for a quick presentation of the energy data . This is an easy-to-use tool to view important information about a building and its behaviour from the perspective of energy management (consumptions, costs, indicators, etc.) in terms of various criteria. As an advantage, one can modify the user settings of the portal, so as to suit every user. One can add new tiles, charts and define aggregated values to be displayed in the portal dashboard.

The customer through the portal’s implementation gains:                                             

• A user-defined look of the portal and the content of individual tiles according to the roles and competencies.
• Quick access to data for managerial evaluation and decision-making in the form of overviews, charts, and reports.
• Monitoring of on-line development of selected energy performance indicators.
• Analysis of energy performance indicators and mutual comparison of data.
• On-line monitoring of consumption for problematic take-offs.