Hospital operations FaMa+ TPIS

The module provides health care institution with the tools for the central registration of medical devices in accordance with the current legislation and provides a comprehensive overview of managed MD.

Benefits:

• Providing the management of medical devices in accordance with applicable laws and other government regulations.  Proof of the implementation of legal obligations with respect to the superior authorities (Health Ministry and other governmental oversight, …).
• Centralised and up-to-date registry of medical devices (in one data storage, in a single data structure) while using access rights differentiated according to user roles.
• Improving care for medical devices, limiting the risk of delay and omission of duty.
• Fast availability of documentation related to the safe use of medical devices (user manuals, other information materials).
• An overview of medical devices’ value, depreciation, organizational units and persons who operate the medical devices.
• Support for decision making about the optimization of medical devices on the basis of comprehensive and easily available information.

The module allows:

• Well-arranged management of technical registry of medical devices in accordance with the law on medical devices and related legislation.
• Categorization of medical devices according to types, classes, production models; availability registration of the declaration of conformity, instructions manuals, operation book and implementation of instructional training.
• Recording information on products, suppliers and organisations providing service of medical devices.
• Registering current assignment of medical devices for use by a clinic, cost center and its association with inventory section or location. Registration of medical device administrator
• Print of barcode labels with registration data on the medical device.
• Management of  accessories and minor components of medical devices.
• Monitoring the warranty period of medical devices using graphical visualization of MD within the warranty period in order to decide about its service and repairs.
• Keeping an operation book of medical devices with entries on the operational tests, regular inspections, adverse events.
• Management of external electronic documents related to medical devices (user manual, declaration of conformity, reports on the operator training).
• Administration of service contracts to medical devices, including the way the service is provided and the terms of payment).
• Registration of the workers who attended the training for the relevant medical device or medical device of the same type.
• Tracking medical devices with an increased risk tied to their use in the provision of health care.
• Management of medical devices in relation to other modules (requests, work orders, external relations) and allows recording all the events related to a medical device (requests, work orders, invoices) and the costs incurred for the management, maintenance and service.
• Sharing accounting data on medical device through the integration interface to accounting.

The Key and Card Management module provides automatic support for registration of objects of lending (keys, magnetic cards, electronic keys, parking cards and drivers, and others) and its assignment to workers. The solution also contains a link to the relevant records in the other connected modules (Spatial and Construction records + Personnel records).

The module allows:

• Tracking the history of lendings from the point of items, borrowers and user-defined assignment groups.
• Sending email notification to lessees on approaching deadline for the return of borrowed item. Management of reminders and debt collection letters.
• Support of barcode for rapid processing of lendings.

The energy management module of product FaMa+ EM deals with the registration, monitoring and evaluation of information on energy management. It concerns a certified system for energy management according to CSN ISO 50001.

It supports the prediction, monitoring and evaluation of the consumption costs for all energy kinds within an organisation with the goal to efficiently manage energy support of the organization and its conservation of energy. A practical tool to identify energy losses and leaks. Inside the system, any consumption location can be split into ratio locations  (a centre, office, apartment). One can also track the consumption of specific devices such as air conditioners, etc. The system also takes into account the climatic data, based on which it then recalculates the heat consumption. It is possible to monitor the consumption with respect to selected energy performance indicators (for example consumption p, m3, person etc.), and other options of allocating costs. Entry data for an energy exchange (commodities exchange) present one of the system outputs.

Comprehensive energy management solution covers, among others, the following areas:

• Registry of contractual relations with energy suppliers,
• Entry of own measurements.
• Registration of invoices and their allocation.
• Calculations of energy performance indicators.
• Costs optimization.
• Supporting documents for an energy exchange.
• Planning costs and consumptions.
• Remote energy metering.
• Notifications about exceeding the limits.
• Comparison of input and target values.

Using the energy management system, one can measure energy consumption, on the basis of which it is possible to perform a detailed analysis of the individual consumption sources and compare data over time and  measured devices or system parts with one another In addition, it allows comparing consumptions with selected characteristics of the measured objects. The main benefit of energy management is the option to monitor the consumption on individual meters in real time. The system is reporting a very detailed data in time. Real data obtained can be used to effectively assess and propose options for action, since it works with the real data, not only with the approximation of tabular values from the operation of the equipment in the laboratory conditions.

Thanks to the energy management system, you get:

• A tool to unify the methodology of costs allocation.
• A system indicating the boundaries of the energy management system.
• An option to track the energy characteristics of buildings.
• Support for the systematic collection of data.
• An option to receive automatic meter readings.
• Continuous overview of consumption and costs.

FaMa+ EM system offers a wide range of options regarding visualization, and notifications. Within the system, one can set email and SMS notifications at different levels and in different phases of the record life cycle. Furthermore, it allows a set-up of colour visualization in the form of a record colour mark, or a colour highlight of entire row when exceeding the defined values allowed. For example, when exceeding the maximum allowable consumption.

It is used to fully describe the spatial layout of own or managed real estate assets and to display spatial data in graphic presentation.

Benefits:

• Centralised and up-to-date registry of sites, buildings  and parcels in one data storage, in a single data structure while using access rights differentiated according to user roles and competences based on selected values (controlled access to data).
• Centralized management of a wide range of construction and technical parameters (e.g. dimensional, area, operating parameters) to spatial objects with the option to expand their scope without having to program modifications.
• Registration of external complex construction-technical documentation and other documents related to real estate.
• Documenting execution of the various activities over area in the Operation book.
• The uniform methodology and rules for collecting technical information on spatial objects and for continuous updates of spatial records
• Overview of vacant/used areas.
• A direct transition from the registered spatial units to the graphical view.
• Unique identification of objects (equipment, staff) placed on the areas including their spatial context, in the form of easy-to-view graphical outputs.

The module allows:

Spatial records

• Automatic saving of changed values in technical records to the history including timestamps.
• An option to specify during the definition of a technical record an enumeration of allowed values, which the figure may have. These enumerations can be populated without the need for the implementation of programming modifications.
• The user settings of rules for associating technical records with the types of spatial objects (for example one set of technical information for a building, another one for a room).
• Unique coding for each site, building, floor, room, parcel.
• The option to display individual subordinated records broken down in the hierarchy of e.g. Campus, Building, Floor, Room.
• Display and work with records under registry of areas, information about their links with the graphic presentation of data.

Graphic data presentation

• Display (of vector, raster and hybrid data), administration and modification of drawing documentation.
• Two-way interactive communication between the graphic objects in the browser and relevant descriptive data associated with these objects in the connected modules (movement from the object’s descriptive card to the drawing and back).
• Display of user-defined symbolic pictograms (icons) in the graphic plan, representing equipment (device) of the area.
• Graphic visualization of the results for the query are defined based on user selection criteria (area types, affinity to organizational units, etc.).
• Support of color visualization for viewing/searching areas in the drawing documentation according to user-defined selection criteria (area kind, affinity to organizational units, etc.).
• Printing drawings in the regime „cutout“ or „whole drawing“.

Module Technical records provides a detailed registry of technical equipment (TE), including scheduling and monitoring of selected activities over TE resulting from valid legislation.

Benefits:

• Centralised and up-to-date registry of technical equipment  (in one data storage, in a single data structure) while using access rights differentiated according to user roles.
• The unification of methodology for registering technical equipment and identifying them (encoding).
• Improving care for the technical equipment, limiting the risk of delay and omission of duty.
• The rapid availability of documentation related to the safe usage of technical equipment.
• An overview on the value of technical equipment, write-offs, organizational units and persons who have it at disposal.
• Support for decision making about the optimization of technical equipment on the basis of comprehensive and easily available information.
• The uniform methodology and rules for collecting technical information on technical equipment and for continuous updates of technical records
• An accurate overview of the scale and composition of the organization’s technical equipment. Making complex information about technical equipment available in one place.

The module allows:

• Detailed records of technical equipment in the ownership of the organization.
• Register technical equipment according to types, classes, production models, register the availability of operation manuals and operation book.
• Record information on products, suppliers and organisations providing service of technical equipment.
• Register current assignment of technical equipment for use of organizational unit, cost center and its association with inventory section or location. To register administrator of technical equipment.
• More complex equipment can be subdivided into components, with which one can work in the same way as with equipment. Manage the accessories of technical equipment.
• Print of barcode labels with registration data on the technical equipment.
• Monitor the warranty of period technical equipment using graphical visualization of technical equipment within the warranty period in order to decide about its service and repairs.
• Administer an operation book of technical equipment with protocols about operational tests, regular inspections.
• Share accounting information about technical equipment through a link to accounting registry for long-term assets.
• Support of user settings for association rules of technical equipment with spatial objects.
• Support of online aggregation of selected technical record values of technical equipment assigned to the end nodes of the spatial hierarchy on the top nodes in accordance with the arrangement of the spatial hierarchy.

• A comprehensive look at all documents or only selected ones according to user-defined hierarchical structure of document kinds accessed based on user roles.
• The availability of all attached and related documents at the time of work with a particular item (medical device, equipment, area, request, work order, work procedure, tenant, etc.) controlled by access and competency rights.
• Handover of documents between the parties in processes using the database  – transfer of access rights to documents to data inside.
• Definition of the document lifecycle.

Module External relations management of IS FaMa+ supports procurement of goods and services from external suppliers (such as creation of purchase orders and subsequent registration, settlement and posting of received invoice slips and their items).

Benefits:

• Central electronic register of all purchase orders allows evaluating the fulfilment of deadlines and quality of deliveries by individual suppliers.
• Central electronic register of received invoice slips for administrative, operational and maintenance services and their breakdown allows user to allocate the costs to matching objects and to support decisions on cost optimization.
• The purchase order process and the process of invoice breakdown are flexible and  adjustable according to internal processes and valid regulations, it is customizable if changes in processes are needed.
• Electronic form of the documents (purchase order, received invoice slip) and the option of its sending via internet speeds up document processing and reduces the risk of its possible loss or damage.
• Flexible settings of approval process for purchase orders and received invoice slips according to financial limits, org. units, factual cost breakdown, and suppliers.
• Easy and efficient allocation of costs incurred on external supplies to the appropriate cost centres.
• Automated breakdown of the costs on received invoice slips by purchase order.
• Basis for decision making on the optimisation of cost structure for administrative, operational and maintenance processes of the organization.

The module allows:

• Issuing purchase orders through its manual entry into the system or in automated way based on work orders, automatically generate an issued purchase order according to ordering criteria based on material quantities on stock cards , or eventually on unfulfilled reservations.
• Issuing purchase orders from repeated activities, requests for material from the relevant modules.
• Using templates of standardized texts into a purchase order.
• Setting up a flexible process of purchase order approval by management according to the approval limits.
• Setting up the approval of purchase orders with the use of electronic signatures, including time stamps.
• Automatic sending of purchase orders to suppliers in the form of e-mail messages with an attachment.
• Integration of purchase orders into the register of contracts.
• Setting the process of tracking the course of purchase order fulfilment with the option to send  email reminders or complaints to external supplier.
• A link to a Stockroom management module, in order to generate stockroom documents from purchase orders.
• An option to connect the module to the recording and accounting of received invoice slips in the external accounting system.
• Settlement of received invoices for external service on CC with fixed amounts, with the amounts as a percentage according to a defined rate of settlement.
• Settlement of received invoice slips for an external service with the use of supporting documents from an already processed purchase order or using supporting documents from service contracts.
• Entry of allocated costs into the expense book.
• Allocation of costs originating from the external supplies based on defined rules, for example on CC, Supplier, Organization unit, Ordering place, Object types, a Request kind, Action, etc.

Functional properties of module Graphical presentation of data:

• Central and up-to-date electronic  construction drawing documentation (in one data storage, in single entry format).
• Visualization of organization’s real estate in space context.
• Unification of standards for creation and processing of drawing documentation and its identification.
• Etc.

The module provides central management of recurring activities, e.g. various checks, inspections, surveys, etc. The need for and frequency of the repeated activities execution can be based on legal requirements, or may also result from internal corporate rules of the organization. The module records, plans and monitors the performance of service activities by external service organizations with the option to order these service works and activities according to the intervals of execution.

Benefits:

• Effective planning and monitoring of periodic activities and inspections (reduction of risks tied to delay and omission of duty).
• Prevention of adverse events in the workplace during the use of equipment.
• An option to document executed repeated activities and therefore to prove compliance with legislative and other duties.
• A central repository for inspection reports and the check results.
• Minimizing risk of information loss caused by workers’ departure and the subsequent acceleration of the processes’ continuity while carrying out repeated activities.
• Control of the performance of routine service and legislative service activities by external organizations.

Supports:

• Settings for intervals definition of the regular safety-technical controls, regular inspections and checks (further also periodical activities) arising from legislation, standards or manufacturer’s recommendations.
• Connection to an object to which the repeated activity relates, with a link to the relevant registry (spatial objects, technical equipment, workers, construction elements).
• Central and separate management of repeated activities according to object types.
• Automatic setting of intervals to specific objects depending on their type.
• Automatic tracking of deadlines for ensuring execution of the periodic activities with the option to set up a colour flag for approaching or passed deadlines, sending e-mail notifications to administrators of scheduling plans.
• To issue a purchase order for an external vendor to perform periodical activities, or where appropriate, issue a request directed to the appropriate purchasing department, which provides the ordering services.
• Mass or individual confirmation of carried out periodical activities, with the placement of an automatic entry into the operating book.
• Conditional confirmation of the implementation of the RA with the definition of postponement is also possible (e.g. after delivery of the protocol by the service organization). Conditional implementation is also indicated in colour.
• Automatic setting of the next dates of periodic activities performance.
• Administration of the central storage of the documentation prepared while executing repeated activities.
• Usage of a calendar component for scheduling of repeated activities.

The budget module represents functionality that is used in the field of budgetary means management, and in two possible ways:

• As integration with the central budget created and managed in the economic system.
• For the creation and evolution of the budget for the given area outside the economic system to meet the needs of the internal monitoring of budget funds.

Specific functionality of the budget module has the task to process the data supplied from the source documents (request process, work orders…) and load them into the correct budget records – as the reservation of allocation in the budget:

• As the primary check on the budget – the initial allocations (reservations) of the budget drawing.
• As an update of drawing – adjustment by the amount that changes the (reservation) drawing of the budget.

It is possible to link the request approval process with the fulfilment of/failure to meet the budgetary limits and thus ensure the management of request process with regard to a defined budget and for a given dimension (CC, Budget group, FS, period).

Benefits:

• Transparent management of budgets for management and operation of objects within the defined periods.
• Flexible definition of the budget dimensions for a more detailed breakdown of the budget.
• Instant overview of the ongoing drawing of the budget according to the status of executed work orders.
• Continuous and smooth update of the budget.
• Support of comparing and control of budgetary and actually achieved values with the option to analyse resulting variations.
• The provision of documents for decision-making regarding corrective actions to take.
• Flexible settings for process of multilevel drawing of funds from the budget (Requested, Approved, Ordered, Unposted costs, Posted costs) with continuous transfer of the fund allocation to the appropriate drawing category.
• Displaying information about the status of available financial resources for the execution of the administrative and maintenance processes, for the purchase of material, etc.
• The option to create budgets of external financing sources.

The module allows:

• Definition of budgetary dimensions according to different criteria (budget groups, organizational units, sources of funding, etc.).
• Creating structures (templates) of budgets – reusable structures of individual budget kinds, where one defines what kind of budget this represents, in what periods the budget is put together, what the budget relates to, etc.
• Automatic generation of budget appropriations from the templates – generation of individual budget records for a selected period according to the specified frequency and an entry of budget amounts.
• The break-up of amounts within the budget appropriations according to the definition in the Budget structure – this functionality ensures the break-up of amount inserted into the budget through a dialogue on subordinated items according to the definitions of ratios in the budget structures.
• Support for the approval process of budgetary appropriations, locking the authorized amounts and controlled transfers of budgetary amounts with the option to log transfer history.
• Display of information (on the request, on the budget item) regarding the status of the current budget drawing of the appropriations in various phases stages of request management process helps the user effectively deal with budgetary means.
• Reports displaying the status of budget drawing according to the source documents, etc.

Functional properties of module Inventory management:

• Up-to-date information regarding inventory status (level, availability) in individual warehouses.
• Single and unambiguous data basis (inventory catalogues, inventory movements, counting, etc.).
• Simple work with documents including support of creating necessary outputs both in digital and paper format.
• Etc.

The module supports central scheduling of planned activities (operational, administrative, preventive maintenance, inspections, checks), which repeat at regular intervals within the Organization and that require complex provision in terms of the requirements for material, human resources or external resources. The functionality of creating work orders based on scheduling plans allows monitoring their execution and reporting actual costs for their implementation. The module is integrated with work order management processes and with the data base of the spatial and technical records, external relations and possibly stockroom management. In addition to external implementation, it is therefore particularly suitable for ensuring the internal implementation of recurring activities and significantly expands and complements the features of the Repeated Activities module.

Benefits:

• Rapid creation and deployment of standardized technological processes.
• Effective planning and monitoring of periodic activities and inspections (reduction of risks tied to delay and omission of duty).
• Prevention of adverse events in the workplace during the use of equipment.
• An option to document executed regular activities and therefore to prove compliance with legislative and other duties.
• A central repository for inspection reports and the check results.
• Planning of implementation, resources and subsequent allocation of costs for work orders from schedules of regular activities and subsequent overview of costs in the equipment expense book.
• Full management and control of work orders from scheduling plans of regular activities.
• Option to order externally (a purchase order issued to a service organization) or internally (e.g. reservation of material in stockroom management in case of deployment of the given module).
• Minimizing risk of information loss caused by workers’ departure and the subsequent acceleration of the processes’ continuity while carrying out scheduled activities.
• An option to standardize executed activities using standard operating procedures for the activities.

Supports:

• Comprehensive management of standard work procedures, including the breakdown of the necessary materials, the desired scope of human resources by profession, technical requirements and external resources and the list of subtasks.
• Overviews on the financial and time demands of standard operating procedures.
• Initializing repeatedly scheduled activities (scheduling plans) by setting the time interval of their recurrence, setting the date of the next execution, adding more detailed data necessary for their execution, and using an option to assign a standard work procedure, which will then govern the execution.
• Connecting object to which the scheduled activity relates, with a link to the relevant registry (spatial objects, technical equipment, medical devices, workers, construction elements).
• Administration of external electronic documents and service contracts related to scheduling plans.
• Both centralized and discrete management of scheduling plans according to object types.
• Automatic tracking of deadlines for ensuring execution of the scheduled activities with the option to set up a color flag for approaching or passed deadlines, sending e-mail notifications to administrators of scheduling plans.
• Mass or individual generation of work orders from scheduling plans.
• Option to create a schedule of work orders for a longer period in advance. So called. „Scheduling plan“ with the subsequent option of gradual multiple shift according to the interval of implementation of regular activity.
• Rich options for setting rules for generating work orders (online generation of work order after the completion of a previous one, an option to prepare more work orders for a longer period, etc.).
• It is possible to set up the generation of tasks from SCHE into one annual order and solve the implementation of the so-called „Continuous work order“.
• It enables the process management of work orders in a scheduling plan using workflow and the gradual implementation of activities using the subjects of work orders and the subsequent implementation of the work order itself.
• The proof of implementation is the work order itself, including the records of the costs of implementation for the work order and for the individual subjects (Equipment) of the given work order.
• Interface to work order module allows automatic scheduling of the next execution of activity based on the completion date of previous work order and the time interval with automatic entry into operation book of work order subject.
• Administration of the central storage of the documentation prepared while executing repeated activities.

Functional properties of module Helpdesk:

• Overview of execution of operational, administrative , service and maintenance activities.
• Provable basis for quality monitoring and deadline fulfillment of WO.
• Flexible  WO process (set given organization’s internal processes and valid legislature).
• Etc.

Requests module supports administration and management of requests, and it allows authorized users from the entire organization to enter and approve requests for a wide variety of services (typically the purchase of material, cleaning up objects, moving offices, repair of devices), check the progress of their processing and evaluate and promptness and quality of provided services.

In addition to the data that are common to all requests, one can define for each request kind an individual structure of additional data, and especially the own workflow of the request processing by specifying rules for the request approval, check and overall management.

Requests system is designed primarily for use in an intranet environment and can be integrated into the intranet portal of the organisation.

Benefits:

• Comprehensible arrangement of the Web portal and intuitive means for quick request entry a contracting authority.
• Central electronic register of all requests (no defined request is forgotten and will be addressed, monitored with respect to deadlines and the quality of performance).
• Reduction of unauthorized purchases of services or purchases from unapproved suppliers.
• Requisition process is flexible and is adjustable according to internal processes and the applicable regulations of the Organization, easy accommodation of processes after changes
• Shortening the cycle of request processing (an e-mail notification adjustable in any procedural step, an option to add a comment).
• Optimization of the required services from the perspective of ordering, suppliers, deadlines and costs.
• Readily available analyses of defined indicators and associated reviews of  provided services.

The module allows:

• Entry of requests for medical devices management, maintenance, facility management, for operational services. Further requests for materials, transportation, accommodation, investment, and more.
• Entry of the request subject depending on the selection of the desired service, indicating the basic information (Description, Dates, Maximum price, Financing, Urgency, Contact person), and its submission for further processing.
• Attachment of the relevant electronic documentation to the request and its distribution with the request without necessity of having a common file directory.
• Setting the sub-process of the multi-level approval of request before passing it onto the implementation departments. Selection of the appropriate approver may be controlled by the approval limits.
• Registering on the request all communication among process participants in the form of comment structures with the option to set rules of a selective access to comment groups.
• Checking the progress of request processing from the requester’s side and recording his/her satisfaction with the respect to the fulfilment of deadlines and quality requirements.
• Speeding up the approval sub-process by generating an email notification containing a url link  to the appropriate approver and providing the approver with a direct access to the approved request.
• Dispatch of email notifications to the participants in the process of request solution (notification of exceeding the estimated price, warning before expiry of the time specified for the task solution), etc.
• Escalation of request to higher levels of management, if the request is not being implemented.
• Archiving resolved, rejected or cancelled requests with the option of their reusing.
• The availability of costs incurred on request processing after its scheduling by the implementer, including the availability of all the documents related to the request (purchase order, received invoice slip, internal work order).
• Recording the statistical information on the frequency and level of the services provided according to user-defined criteria.
• Together with the Budget module, checking and updating of the available financial resources for the implementation of the requested services, up to the level of cost centers.

Functional properties of module Personnel records module:

• Management of electronic documents associated with a worker.
• In relation to spatial records and graphic presentation displaying the location of the worker in the drawing documentation.
• Keeping work records for a worker.
• Manage external electronic documents.
• Recording all actions related to the worker (e.g. register equipment which is at the worker’s disposal).
• Graphic visualization of the query results based on user selection criteria (affinity of workers to organizational units, etc.).
• Together with other modules (Lendings, Technical records, Requests, Work orders) registration of all events related to the worker ( on equipment which is at the worker’s disposal, on articles borrowed, on passed trainings and instructions, etc.).
• Registration and management of employees’ personal cards and concluded work contracts (link to personnel, various certificates, education attained and final exams, expert tests and their validity, registry of health checks and their validity, etc.).
• Monitoring the whole process of the employee’s functioning in the company – entries and exits, changes in the work or wage classification (all with an option to register the date when the change took place).
• Modification of the employee data – the entire system focuses on easy and unified editing of items.
• Creation of custom reports, outputs and statistical overviews.

As an extension of the Spatial records, the Construction records module manages detailed registry of construction and technical elements of the buildings.

Benefits:

• Centralised and up-to-date registry of construction and technical elements of buildings (in one data storage, in a single data structure) while using access rights differentiated according to user roles.
• The unification of methodology for registering construction and technical elements of buildings and for identifying them (encoding).
• Improving care for the structural elements of the spatial objects, limiting the risks of delay and omission of duty.
• Support for decision making about the optimization of construction and technical elements on the basis of comprehensive and easily available information.
• The uniform methodology and rules for collecting technical information on construction elements and for continuous updates of construction records
• A precise overview of the scope and composition of the construction elements in the spatial objects of the organization.
• Making complex information about construction elements available in one place.

The module allows:

• Detailed records of construction elements (doors, windows, facades, plumbing elements, tiles, …) in the spatial objects owned by the organization.
• Assign structural elements by type, the option to distinguish between group and individual construction elements.
• Record information on products, suppliers and organisations providing service of construction elements.
• Monitor the warranty period of construction records using graphical visualization of an element within the warranty period in order to decide about its service and repairs.
• Together with other asset management modules (Requests, Work orders, External relations) record all events associated with construction elements (requests, purchase orders, invoices) and costs incurred in the management, maintenance, service and operation.
• Automatic saving of changed values in technical records to the history including timestamps. An option to monitor changes in a technical record value.
• The user settings of rules for associating technical records with the types of construction elements (for example one set of technical information for a roof, another one for a facade or chimney).

Creating variants of individual movements takes place in the graphical view on the data (directly in floor plans) or through changes in the associated descriptive data. In the graphical view, there is an option to colour rooms according to the colouring criteria for individual proposals (variants of moving). One can move the selected workers individually or several at the time.

During the course of moving it is possible to update the moving proposals according to the current state in personnel records (start or termination of employment).

• Controlled placement of workers and execution of changes in their organizational and spatial assignment.
• Restricting changes in the workers placement based on their organizational units.
• A graphical (floor plan) view of the workers placement.
• Modelling proposals (variants) of workers movement within the organization.
• Update of variants according to the actual status of the workers during the course of move planning.
• Attachment of any documentation to the moving case (variant).
• Analyses of spatial objects (building) occupancy.
• Setting a ban on the movement of selected individuals.
• Keeping a history of moving cases and a history of workers and departments placement.
• Using competencies to restrict access to individual moving cases through access rights.

It provides a complete registry of vehicles in a given organization, helps to keep track of vehicle technical state and allows planning and controlling processes of vehicle maintenance. The module supports both factual and economic monitoring of their operation with a link to individual workers or organizational units.

In the area of fleet management, it is possible to plan individual rides of vehicles based on the requests from departments, repeated requests according to schedules, and requests for reservation of a vehicle.

Benefits:

• A comprehensive look at a fleet from the point of view of costs, output and consumption.
• Central registry of car park, including the records of technical parameters and classification of vehicles according to a type and purpose (unified structure, methodology for planning and reporting).
• Tracking the economic operation of a vehicle and its operational efficiency – outputs for tracking operating costs (fuel + maintenance) and tracking revenues, respectively financial settlement.
• Monitoring the factual operation of a vehicle – outputs in terms of the car utilisation, the documents for settlement, documents for drivers‘ wage statements, etc.
• A unified data base for monitoring the vehicle operation, fuel consumption and ride history.
• Improving care for a car park – limiting the risk of delay and omission of duty.
• Support for decision making about the optimization of the fleet (costs, frequency of repair, vehicle utilization, mutual comparison).
• Support for the effective functioning of the process of transportation services provisioning.
• Facilitation of rides plan creation, reporting output of vehicles.
• Restrictions on the abuse of company cars.

The module allows:

• Easy to take in registration and categorization of vehicles based on a centrally administered asset cards.
• Registering basic vehicle details on the asset card e.g. a car type, inventory number, org. unit, cost center, manufacturer, supplier, service organization, warranty status.
• Gaining detailed information about each ride – a ride destination, driver’s name, the purpose of journey, number of kilometres driven, fuel consumption according to standards.
• Keeping a comprehensive registry of vehicle operation for one or more days of output.
• Registering actual mileage, fuel intake, monitoring and evaluation of fuel consumption.
• Keeping a vehicle operation book (records of specific actions and activities on the vehicle).
• Monitoring the status of the vehicle warranty period.
• Easy to take in administration of electronic documents relating to the vehicles.
• Assigning license plate LP to each vehicle.
• Monitoring vehicle operation from the point of consumption (fuel intake, price, mileage count).
• Keeping track of refuelling for cash, on a fuel card, from a stand, out of own inventory.
• Scheduling regular rides at intervals, subsequently generating the plan of vehicle rides.
• Entering and processing requests on vehicle usage together with basic information (description, date, classification, urgency, contracting authority, requester, organizational unit, passengers).
• Defining allocation of costs for the vehicle operation to the organizational units consuming the transportation services.
• Getting comprehensive reports and statements: fuel consumption, operation costs, fuel intake summary, hours of vehicle operation during a period.
• Unified register of fuel cards to pay without cash for purchase of goods and services associated with the operation of the vehicle, including the assignment of cards to a worker.
• Registration of standard and special vehicle accessories  – car batteries, tyres, etc.

• etc.).